I work nights at the airport, roughly 2:30 p.m. to 2 a.m.

That doesn’t leave much time for managing an Etsy shop, making content, looking for opportunities, and building something on the side.

So I built a small team of AI helpers in an app called Grok Bot.

Each one has a specific job. Together, they help keep things moving while I’m busy with my main job.

Here’s how I’ve set it up.

Every bot has its own chat, memory, and instructions. These are nine of the main ones:

1. The Supervisor
Coordinates the team, hands out work, helps set up new bots, and keeps everyone following my rules.

2. Etsy Bot
Helps manage listings and SEO, flags new orders, and handles approved Pinterest posting routines three days a week.

3. Reel Maker
Creates Instagram Reels using my saved AI character. I review the videos and post them myself.

4. Coach Cal
Checks in about food and calories around my night-shift schedule. Having a routine that fits my actual hours makes it easier to stay organized.

5. Job Hunter
Finds job openings and sends leads to my inbox so I can review them when I have time.

6. Upwork Assistant
Helps with my freelance work, giving those tasks a dedicated place instead of mixing them into everything else.

7. Side Hustle Finder
Looks for people interested in side hustles and drafts outreach for me to approve.

8. KDP Publisher
Helps get my books ready for Amazon KDP.

9. Newsletter Publisher
Helps draft the emails you’re reading.

There are a few more, too—including a website bot, a blog bot, and even one that helps design new bots.

The work has somewhere to go.

Instead of opening one giant chat and asking it to handle my entire life, I know which assistant to use for each task.

Etsy work goes to Etsy Bot. Video ideas go to Reel Maker. Job searches go to Job Hunter.

That makes the whole setup easier to manage.

Scheduled routines keep things moving.

Job searches and other recurring tasks can run while I’m on shift. Approved posting routines can follow their schedule without me having to start every task manually.

I set the approval rules.

The bots can prepare work, but I decide what goes out. New posts, publishing decisions, outreach, and purchases need my approval. Any recurring posting follows the instructions I’ve already approved.

I can pause the routines.

When I want to save usage or take a break from a project, I pause its routine until I need it again.

It feels like having a small back office: different helpers handling different responsibilities, with me making the final decisions.

You don’t need nine bots to get started. One assistant with a clear job can be a useful first step.

I offer Grok Bot setups for tasks like inbox assistance, daily briefings, and social post preparation.

See my Fiverr gig to get your own AI assistant set up. Packages start at $90.

Talk soon,
Fred

P.S. I wrote this newsletter with help from AI, which feels pretty fitting.